Make sure your appointments are on your calendar first. I can turn these calendars on and off so when I’m planning my week I can decide if I want to attend any of those other activities and copy them to my work calendar if I want to make them a priority.
#KELLER WILLIAMS PERFECT ASSISTANT SERIES#
I have calendars for my local sports teams, a coaching series that I listen to, and the Keller Williams market center activities. My entire team uses it and I love that I can have several of my own calendars. When it’s out of your head and onto paper, your brain can relax a little bit when it realizes everything is getting sorted.
Put on there all of the projects you wish you had time to work on. Put all of your upcoming appointments for the next week in that list too as well as all the personal stuff you want to accomplish. On a Friday, just before you leave the office, or on a Sunday when everything is quiet at home, make a list of everything you are currently working on and everything your mega wants completed in the near future. Here’s my weekly practice for organizing my time. Like anything worth mastering, it takes daily practice to organize your time. The methods outlined in the book are simple, but not easy. I am a huge fan of the book The ONE Thing by Gary Keller and Jay Papasan. When you start organizing your time in a systematic way, you will reach your personal peak productivity level. What follows is the Ultimate Guide to Organizing Everything for the Real Estate Executive Assistant. What I want to give you here is a comprehensive guide to how I organize my life which makes a lot of other things easier or unnecessary. That’s why there are tons of books and articles on the subject! It is nice though to see how other people organize their stuff and simply follow their model. The ability to think logically and in patterns is what leads a person to be able to organize with ease.
To an extent, I believe being organized is a personality trait. Simply put, the agent wants their new hire to take all the chaos they’ve created and turn it into something systematic and organized.
When hiring a real estate executive assistant, one particular skill that real estate agents are looking for is organization.
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